Role of Project Manager

NICMAR ASSIGNMENT ON social occasion OF encounter MANAGERS SUBMITTED BY JHA PRAVIN KUMAR JOSHI SOURABH MALANI GOVIND 221071 221074 221094 GUIDED BY Prof. T. K. GANGULI ACM 22-SECTION 2 NATIONAL INSTITUTE OF CONSTRUCTION MANAGEMENT AND RESEARCH, PUNE ROLE OF cipher MANAGERS knave 1 NICMAR INDEX Contents 1. Introduction 2. Role of ejection director 2. 1 Planning 2. 2 Organizing 2. 3 Controlling 2. 4 prima(p) 2. 5 Communicating 2. 6 Cognitive functions 2. 7 egotism concern functions 2. 8 Motivational and personal development functions 2. 9 guest awargonness functions 2. 0 Organizational delve functions 2. 11 devise Managers Un positive Job Duties 3. Conclusion varlet no. 3 5 6 6 7 7 7 8 8 8 9 9 9 10 ROLE OF PROJECT MANAGERS Page 2 NICMAR 1. Introduction 1. 1 ascertain A intention is a temporary endeavor undertaken to achieve a special aim. At the most basic level, a vomit up is substanti each(prenominal)y the reply to a motivation, the solution to a line of work. F urther it is a solution that promises a benefit especially financial benefit. The fundamental purpose for most images is to any make money or save money, hence offers should be financially justifi commensurate.A nominate is temporary in record that have in minds that it has a item start and finish. A tramp consists of a wholesome be collection of small tricks and ordinarily culminates in the creation of an end mathematical product or products. A project is a unique, one time projection it go forth never again be done exactly the kindred way, by the same people, and within the same environment. There will perpetually be some uncertainty associated with the project. This uncertainty represents hazards to your ability to make univocal fancys and predict outcomes with high level of confidence.All projects consume resources in the material body of time, money, materials and labour. 1. 2 wander Management mold centering is the application of knowledge, skill, tools and techniques to project activities to meet project requirement. The project oversight process calls for the creation of a small organizational (project aggroup), which is often a microcosm of larger organization. Once the police squad has produced desired outcome, the process past calls for the decom electric chargeing of that small organizational structure.The project stochastic vari equal to(p) of organization allows the omnibus to be responsive to The client and the environment recognize and correct problems at an early date Make timely decisions slightly trade-offs between conflicting project goals ROLE OF PROJECT MANAGERS Page 3 NICMAR Ensure that tutors of the separate tasks that comprise the project do non optimise the coifance of their individual tasks at the expense of the total project- that is, that they do not suboptimize. 1. 3 proposal Manager A project tutor is ordinarily responsible for the success or the failure of the project.They first take ai m to gear up the project and then build its melt down political platform. If the scope of the project is not very clear, or the project is executing poorly, the managing director is held account qualified. However, this does not mean that the motorcoach does all the give-up the ghost by him ego (which is practically impossible). There is an correct team up under the project handler, which helps to achieve all the accusatorys of the project. However, if something goes wrong, the project manager is ultimately accountable. Apart from this, depending on the size and the complexity of the project, they whitethorn need to take on multiple roles.The project manager whitethorn need to assist with gathering honorable mention line requirements, help to design a database counselling system or may prepare project documentation. They may work full time on a large project, or may work part-time on various projects of a smaller nature or may alternatively handle various projects as we ll as handle other responsibilities like business analysis and business development. At times, they may have accountability but not authority. For example, he or she may be using certain resources but powerfulness not have direct ascendancy over those resources.At such(prenominal) times, the manager talent find certain limitations over task execution, which might not take place as they might have liked. non having direct control over the state of finances and finance allotment might cause ambiguity. cipher managers use project management software, such as Microsoft Project, to organize their tasks and workforce. These software packages allow project managers to produce reports and charts in a few minutes, compared to the some(prenominal) hours it can take if they do not use a software package.ROLE OF PROJECT MANAGERS Page 4 NICMAR In order to be successful, the project manager must be given support and authority by senior management. 2. Role of Project Manager It is the r esponsibility of project manager to make sure that the customer is satisfied and the work scope is completed in a property manner, using compute, and on time. The Project Manager has primary responsibility for providing leadinghip in planning, organizing and controlling the work effort to contact the project objectives.In other words, the project manager provides the leadership to project team to accomplish the project objective. The project manager coordinates the activities of various team members to ensure that they perform the mightily tasks at the proper time, as a cohesive group. The variant roles of project manager are as follows Planning Organizing Controlling Leading Communicating Cognitive functions Self management functions Motivational and personal development functions Customer awareness functions Organizational savvy functions ROLE OF PROJECT MANAGERSPage 5 NICMAR 2. 1 Planning First, the project manager intelligibly defines the project objectives an d reaches agreement with the customer on this objective. The manager then communicate this objective to the project team in such a manner as to create a vision of what will constitute successful skill of the objective. The project manager spearheads development of a plan to achieve the project objectives. By involving the project team in developing this plan, the project manager ensures more comprehensive plan than he or she could develop alone.Furthermore, such participation gains the commitment of the team to achieve the plan. The project manager reviews the plan with the customer to gain endorsement and then sets up the project management information system-either manual or computerized-for comparing actual progress to plan progress. Its important that this system be explained to the project team so that the team can use it properly to manage the project. 2. 2 Organizing Organizing involves securing the divert resources to perform the work.First, the project must decide which t asks should be done in-house and which tasks should be done by subcontractors or consultants. For tasks that will be carried out in-house, the project manager gains a commitment from the specific people who will work on the project. For tasks that will be performed by subcontractors, the project manager clearly defines the work scope and deliverables and bring offs a contract with each subcontractor. The project manager also assigns responsibility and delegates authority to specific individuals or subcontractors for the various tasks, with the perceptiveness that they will e accountable for the accomplishment of their tasks within the assigned budget and memorial. For large projects involving many individuals, the project manager may designate leaders for specific group of tasks. Finally, and most important, the task of organizing involves creating an environment in which the individuals are highly motivated to work together as a project team. ROLE OF PROJECT MANAGERS Page 6 NICM AR 2. 3 Controlling To control the project, the project manager implements a management information system designed to track actual progress and compare it with planned progress.Such a system helps the manager distinguish between busy-ness and accomplishments. Project team members manage the progress of their assigned tasks and regularly provide data on progress, schedule and cost. These data are supplemented by regular project review meetings. If actual progress falls behind planned progress or unprovided for(predicate) even upts occur the project manager takes immediate action. He or she obtains stimulant and advice from team members regarding appropriate corrective actions and how to replan those parts of the project.Its important that problems and even potential problems, be identified early and action taken. The project manager cannot take a lets wait and see how things works out approach- things never works out on their own. He or she must covervene and be proactive, res olving problems before they become worse. 2. 4 Leading Project manager fosters development of a common mission and vision to the team members. He should clearly define roles, responsibilities and performance expectations for all his team members. He uses leadership style appropriately to bureau or stage of team development.He should be able to foster coaction among team members. He should provide clear direction and priorities to his team members. He should be efficient enough to remove obstacles that hamper team progress, cooking or effectiveness. He should promote team participation in problem solving and decision making as appropriate. He should pass credit on to team, and promotes their positive visibility to upper management. He should appreciate, promote and leverage the diversity within the team. 2. 5 Communicating ROLE OF PROJECT MANAGERS Page 7NICMAR The Project Manager should be able to communicate efficaciously with all levels inside and outside of the organizations. He should be able to negotiate fairly and effectively with the customers/subcontractors. He should be able to bring conflicts into the opened and manages it collaboratively and productively with the help of other team members. He should be able to able to influence without relying on coercive power or threats. He should be able to convey ideas and information clearly and concisely, both in writing and orally to all the team members. . 6 Cognitive functions The project manager should identify the problem and gathers information systematically and seeks input from several sources. He should then consider a broad range of issues or factors while solving these problems. For this he collects the appropriate quantity of data for the situation and discusses it with all the team members before making a decision. He then draws accurate conclusions from quantitative data and makes decisions in an unbiased, objective manner using an appropriate process.For this process of decision making he u nderstands the concept of risk versus return and makes decision accordingly. 2. 7 Self management functions The project manager should be able to maintain focus and control when faced with ambiguity and uncertainty and should be able to show consistency among principles, values and carriage. He should be resilient and tenacious in the face of pressure, opposition, constraints, or adversity. being the head of the project he should manage implementations effectively and should recognize as someone who gets things done. He should continuously seek feedbacks from the team members and modify his behavior accordingly. He should take keen interest in learning and self development opportunities. 2. 8 Motivational and personal development functions Project manager should consider individual skills, values and interest of all his team members when grant or delegating tasks to them. He should allow team ROLE OF PROJECT MANAGERS Page 8 NICMAR members an appropriate amount of freedom to do t he job. He should accurately access individual strength and development call for of his team members to complete the work effectively.He should continuously offer opportunities for personal and lord growth to his team members. He should arrange for training program and continuously seeks support to his team member when needed. He should pass credit on to the individuals and promote their positive visibility to upper management. He should give timely, specific and constructive feedback to all his team members. 2. 9 Customer awareness functions Project manager should be able to anticipate customers needs effectively and proactively strives to satisfy them.He should be able to accurately give the customers verbalized wants into what they very needs. He should be able to understand customers and their business and actively build and maintain unanimous customer relationships. He should understand customers issues, concerns and queries and try to resolve them effectively. He should a ctively strive to exceed customer expectations. 2. 10 Organizational savvy functions Project manager should involve the right people at the right time for a particular job. Understands, accepts and properly uses power and influence in relationships.He should build and leverage formal and informal networks to get things done. He should know the mission, structure and functions of the organizations and others. He should understand profitability and general management philosophy. He balance interests and needs of team/project with those of the broader organization. 2. 11 Project Managers Unofficial Job Duties The functional competencies listed above represents official duties of the typical project manager. In fact, if organization has developed a job description for project managers, it probably includes many of these functional competencies.What we wont find in job description are the unofficial duties that Project Managers perform in the course of carrying out their mission. Lets i mage some of the key ones ROLE OF PROJECT MANAGERS Page 9 NICMAR artists model This refers to the apparent need to provide close guidance or little instructions to certain individuals. This situation results from any number of root causes. The grade may be under qualified, lack of confidence or barely crave attention. Salesperson There will be times when they will have to rely heavily on their ability to influence thers to wander an idea, sell themselves or perhaps sell the virtues of Project Management. Most of the exchange situations will be helpful and have positive outcomes. However if he find himself spending too overmuch time selling Project Management, they may signal deeper underline problems such as issues of trust or confidence. If most of the selling he does to his management, he is in trouble this is a signal that life as a project manager may be exceptionally challenging. Teacher This is an example of an unofficial role that actually yields positive roles.In fact , superior project managers will be able to educate and develop those they work with as they manage the project. Friend Maintaining companionship and professional relationship with the same people is difficult. However if they can do it they will benefit greatly. An open, informal and comfortable communication linkage is much more likely to keep them supplied with more of the information they need than formal, uncompromising and stiff team meetings. Finally avoid the trap of believing that he is been put in charge of a project so he has risen above his peers and friendship no longer matters. . Conclusion The Project Manager is a key ingredient in the success of a Project. In addition to providing leadership in planning, organizing and controlling the Project, the manager should cause a set of skills that will both inspire the project team to succeed and win the confidence of the customer. Effective Project Managers have strong leadership ability, the ability to develop people, ex cellent communication skills, good inter personal skills, the ability to handle stress, problem solving skills and time management skills. ROLE OF PROJECT MANAGERS Page 10